In person signatures are similar to the initials, but they are done on behalf of someone else. In-person signatures can be carried out by freehand drawing, text-filling or image upload (the same way a signature is added).

When you receive a document with in-person fields assigned to you, then you need to fill in all such fields before signing. This is to witness that document was signed in the presence of configured persons or on behalf of all of them. Similarly, a meeting host can also provide device control to the (in-person) signers, and get their signatures in his/her presence. Once you are done with in-person signatures, you can sign the document.

Add your in-person signatures

  1. Open the pending document.
  2. Click the "Start" pointer (highlighted in screenshot) to begin adding your in-person signatures. The cursor will start blinking in the first in-person field in yellow-orange color.





  1. Click the in-person field. A dialog window will appear, here select the in-person type (Text/Draw/Upload) to sign the field accordingly. In case of uploading a signature image, the white color in the image background will be auto converted to transparent. 
    If your textual signature is prefilled-in with your fixed name, it is probably because the signature text editing is restricted in your enterprise role.


To edit your signature text: 
Use your Personal Settings> Hand Signature Method for Web Browsers> Text-based Signatures, if you are using a web browser for signing. Or  
Use your Personal Settings> Hand Signature Method for Mobile Apps> Text-based Signatures, if you are using a mobile app for signing. 



  1. Click the "More" option to select a signing capacity. The More option will only appear when there are multiple signing capacities loaded on signing dialog.

Signature appearance defined against signing server will be used if it is restricted from enterprise roles signature settings to use specific appearance for the selected Signing Server. Otherwise, system uses the "Signature Appearance" that is configured as default in your personal Signature Appearance which will be used while perform in-person signing.

In case of an invisible in-person signature, there will be no appearance preferences on the "Apply In-Person Signature" dialog. 


  1. Click the "Sign Now" button.
    The specified in-person will be displayed on the same area of the document.
  2. Click the highlighted "Next" pointer to move to the next configured in-person field for you (if any). 
  3. Repeat steps 3 to 5 till the yellow highlighted "Next" caption takes you to your actual signature field. The system will not let you sign the document, unless you sign all your in-person fields. Also, you cannot sign the in-person fields which have been assigned to someone else.
  1. If "Document Signing Authentication" is configured for the In-person recipient, then system will initiate OTP process at the time of signing the In-Person signature.
  2. An invisible signature doesn't have any visible appearance on a document. However, it entails all other verifiable characteristics of e-signing i.e., Time Stamping, Certificate Chain, Certificate Status, etc.
  3. All the in-person fields assigned to you are mandatory to be signed, so you cannot leave any in-person field blank in the document.
  4. Fill in the fields accordingly and click the "Next" button to move to the next field for data entry. Continue till you reach the last field assigned to you. SigningHub will display the total and traversed counts of your assigned fields accordingly.
  5. Font color will not be applicable in Signature Appearance while perform signature on any PDF/A document with "CMYK" color space ​​in order to ensure PDF/A compliance.
  6. You cannot perform in-person signature without adding attachment if Required Attachments recipient permission is configured under "Allow Attachments and Merging"


See Also