Bulk Sign

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Bulk Sign

SigningHub provides an efficient, fast and easy way to sign a pile of documents (up to 50) in one go. For this, use the "Bulk Sign" option to sign your (multiple) documents (in the "Pending" status) through a single click operation. Bulk signing duly works with document signing, reviewing, updating, in-person signing and adding your initials.

However, SigningHub does not allow you to sign those (pending) documents through bulk signing list, in which:

Permissions (password or OTP) have been set to open the document, or
The set duration permission to open the document has expired, or
The next configured recipient in a workflow is an undefined placeholder, or
The set delegate duration period has expired, or
The mandatory form fields assigned to you are empty, or
The Electronic/ In-Person signature fields are configured with OTP

The availability of bulk signing option is subject to your subscribed service plan and user settings. If you are willing to use this provision, please ask your Enterprise Admin to enable it in your Role>Document Settings.

Sign multiple documents in one go

Click the "Documents" option, available at the top of the SigningHub screen.
From your documents list, locate and select the pending document(s) to sign. You can select up to 50 documents.
Click from the appearing toolbar.

The "Bulk Sign" dialog will appear, showing the list of selected "Pending" documents. Click adjacent to any document name to preview it before signing. In case a legal notice is configured with any of the selected documents, will appear against it under the "Legal notice" column header. Click it to review the legal notice details if required.
In case a document could not be signed, the respective reason will be displayed under the "Status" column header. Such documents will be automatically un-selected.
Click the "I Agree to the legal notice(s)" check box to agree with all the configured legal notices with the selected documents. It is mandatory to agree with the legal notices before proceeding to sign.
In case you have reservations on a legal notice clause, just unselect that document from the list to exclude it from the documents to sign batch.
Click the "Next" button to proceed to the documents signing.

7. After click on "Next" the default signing method screen as being configured in the roles will appear. You can select from the options provided.

8. Click “Next” button to save the changes and proceed.

9. In case any document has an initial field, then SigningHub will display a dialog to add your initials first.
See details how to add initials.
Click "Next" after adding the initials. The same initials will be added in all the selected documents with initials fields.

10. The "Sign" preferences will appear, specify a visible signature type, i.e. Draw, Text or Upload you wish to use in your signatures.

If your textual signature is prefilled-in with your fixed name, it is probably because the signature text editing is restricted in your enterprise role.
To edit your signature text:
Use your Personal Settings> Hand Signature Method for Web Browsers> Text-based Signatures, if you are using a web browser for signing. Or
Use your Personal Settings> Hand Signature Method for Mobile Apps> Text-based Signatures, if you are using a mobile app for signing.

Specify your account password and click the "Sign Now" button. Based on your Signing Details, the authentication method may change.
For details, see the authentication options explained at the end .

11. The signing process will start.
In case a document could not be signed, the respective reason will be displayed under the "Status" column header. Such documents will be automatically un-selected.

12. The selected documents will be signed right away and the signing status will be displayed accordingly. Click the "Done" button to go back to documents listing screen.

1. Based on your signing details, the bulk signing feature supports both the server side signing and client side signing methods.
2. SigningHub supports the "Bulk Signing" operation through Remote Authorised Signing (RAS) as well. This can be done by sending a single authorisation request from your mobile device running a SigningHub mobile app. For more details, see what is Remote Authorised Signing.
3. Bulk signing duly supports signing Word files and XML files.

4. You must agree to all the legal notices configured with the selected documents before signing them.

5. The system will prompt for OTP or password before showing the document preview, if it is enabled for any of the selected documents.
6. You can sign up to 50 documents in one go through bulk signing. Contact sales if you are looking to extend this limit.
7. Whenever a pending document is digitally signed, the digital signatures quota of the respective document owner's account is consumed, and hence their available count is decreased by one.

8. The availability of "Bulk Sign" feature is subject to your subscribed service plan and user settings. If you cannot find this option in your account, please ask your Enterprise Admin to upgrade your service plan and enable it in your Role>Document Settings.