Using initials is almost the same as signing the document, however digital signatures are not embedded in this case. SigningHub lets you configure initials for all document recipients (i.e. signers, reviewers, editors, and meeting hosts. You can also add multiple initials fields against a recipient.

Adding initials fields is subject to your assigned enterprise user role. If you are willing to use this provision, ask your Enterprise Admin to enable the respective field in your Role>Document Settings.

Add an initials field


After you have:


  1. Select the document from the left side of document viewer screen, on which initials are required from a recipient. Click (encircled with the blue colour on image) if you want to manage the added documents.
  2. Select the recipient from the right side of document viewer screen, for whom you want to add an initials field. Click  (encircled with the blue colour on image) if you want to manage the added recipients.
  3. Click the "Initials" option, and drop it on the document. 
  4. You can drag and drop the field anywhere in the document by using your mouse. The grid lines will assist you in better alignment of fields accordingly. Resize the field with respect to its height and width or use the bottom right corner to resize it diagonally as required. The system will remember the field size for adding new initials fields on the same documents package. Now take the cursor to the field, and click  to view and edit its details. 
    See the "Initials Fields" table below for the fields description. 



     

     
  5. Repeat the above steps to add multiple initials fields.


Add your initials

  1. Take the cursor to the initial field assigned to you in the document, and click  appearing on it. 
    A dialog will appear to apply your initials, only if this field is assigned to you and it is your signing turn in the workflow.
  2. Add your initials as required.
    Your initials will be applied before sharing the document.


Delete an initials field

  1. Take the cursor to the initials field in the document to delete, and click  appearing on it. 
    The field will be removed from the document.


Initials Fields

Fields

Description

Details tab

Recipient 

A read-only field to show the signer name and email ID for whom the initial field is being configured.

Field Name

Its an auto-generated (unique) field name that is used when you need to fill in initials through the API calls. You can change the name as required, but make sure the uniqueness of a field name is not compromised, i.e. two or more fields in a document cannot have the same field name. This field is only available as far as the status of a document is Draft. 

Dimensions tab

Dimensions

Use this tab to relatively set the on-screen and PDF coordinates/ position (Left, Top, Width & Height) of this initials field. However you can also manually move the field to the desired position in a document through drag and drop, and these coordinates will be updated accordingly. These coordinates are only available as far as the status of a document is Draft.

You can only edit the on-screen dimensions but not the PDF dimensions.

Replicate Initials tab

Replicate to Pages

Field to show total number of pages of the selected document of a package. Select the page number(s) (of the document) on which initials are required from the recipient. This will replicate the initials fields on the selected page(s) and display their record in the below grid.

Initials grid

Grid to display the added initials fields for the recipients. Select the unwanted initials and click  to remove them.

Save and Cancel buttons

Click the "Save" button to save the configurations, or click the "Cancel" button to close the dialog.


  1. ​​A document recipient can have multiple initials in a workflow document.
  2. You can also add an initials field on a previously signed document, if the document is not certified or locked.


See Also