SigningHub allows you to add electronic seals in a workflow, Electronic Seal (eSeal), Advanced Electronic Seal (AdESeal), Qualified Electronic Seal (QESeal) are the levels of assurance available for an electronic seal. Adding electronic seals will consume signatures quota of your (document owner's) account.

The option to add an electronic seal field will only appear if an electronic seal has been added to the workflow.
Adding an electronic seal is subject to your assigned enterprise user role and service plan configuration. If you wish to use this provision, ask your Enterprise Admin to enable the respective field in your Role>Document Settings.

After you have:


Add an electronic seal field

  1. Select the document from the left side of document viewer screen, on which electronic seal is required. Click the settings icon  (on the left side of the screen) if you want to manage the added documents.
  2. Select the recipient (signer/ electronic seal/ placeholder) from the right side of document viewer screen, for whom you want to add an electronic seal field. Click the settings icon  (on the right side of the screen) if you want to manage the added recipients.

     
         
  3. Drop the "Electronic Seal" field on the required location on the document. By default, upon dropping the "Electronic Seal" field, the "Edit Electronic Seal Field" dialog is displayed. Only the "Electronic Seal" field will be allowed against an Electronic Seal.



  4. Specify the details under "General" and "Details" tab as needed. See the table below for the description of the fields.
  1. ​In case you do not need to automatically display the "Edit Electronic Seal Field" dialog for the Electronic Seal fields that you will drop on the Viewer, then select the "Do not show this dialog automatically when a signature field is dropped" check box. 


  1. Click "Save".
    The field is placed. Once dropped, you can resize the field by changing its height and width using the bottom right corner to resize it diagonally as needed. The system will remember the field size and its display preferences (i.e., visible or invisible) for adding new Electronic Seal fields of the same group accordingly.
  2. To add multiple signature fields, repeat the above steps. However, in a single document, only one electronic seal field is allowed per electronic seal. A second electronic seal will have to be added in order to add a second electronic seal field.

 



As per the above image, only one electronic seal field is allowed for the electronic seal "John Clark E Seal". To add another electronic seal field for the electronic seal "John Clark E Seal", another electronic seal "John Clark E Seal" will have to be added.

Delete an electronic seal field

  1. Take the cursor to the electronic seal field in the document to delete, and click the delete icon  appearing on it. 
  2. The electronic seal field will be removed from the document.


Electronic Seal Field

Fields

Description

General Tab

Recipient

A read-only field to display the name of the added electronic seal and no email information will be displayed.

Level of Assurance

The "Level of Assurance" field will be auto populated from the electronic seal profile and the field will be disabled.

Display

For a electronic seal, this field will be available when you are allowed (in your user role) to add invisible electronic seal on a document.
 
When available:

  • Select the "Visible" option, if you require a visible electronic seal. This electronic seal will have a proper appearance on the document as configured in the Signature Appearance settings.
  • Select the "Invisible" option,  if you require an invisible electronic seal.
    An invisible electronic seal entails all the characteristics of an electronic seal and is duly verifiable like a visible electronic seal. However, it does not have any appearance on the document.
    When an electronic seal field is marked as invisible, an eye icon is placed in the electronic seal field (as shown with the red arrow):
     

Do not show this dialog automatically when a signature field is dropped

When this option is selected, the "Edit Electronic Seal Field" dialog will not appear automatically, every time an electronic seal field is dropped. This option is helpful when you need to drop several electronic seal fields on the document. 

Details Tab

Field Name

An auto-generated (unique) field name which is used when you need to sign this form field through the API calls. You can change the name as required, but make sure the uniqueness of a field name is not compromised i.e., two or more fields in a document cannot have the same field name. This field is only available when the status of a document is Draft. 

Dimensions

Use this section to relatively set the on-screen and PDF coordinates/position (Left, Top, Width and Height) of the signature field. However, you can also manually move the field to the desired position in a document using drag and drop and these coordinates will be updated accordingly. These coordinates are only available when the status of a document is Draft.

You can only edit the on-screen dimensions but not the PDF dimensions.

Save and Cancel buttons

Click the "Save" button to save the configurations, or click the "Cancel" button to close this dialog.



  1. After sharing the document, when it is the turn of the electronic seal for signing, the electronic seal is automatically signed using the configured settings, without any user interaction.


See Also