Data archiving is the process of moving data that is no longer actively used from the system to a storage space for long-term retention. Archiving removes data from the active system and speeds up the response time while enabling fewer processing times.The system will improve the productivity of the production environment. ADSS Web RA introduces data archiving to allow operators to archive less volatile data in order to a secure storage in the most efficient and secure manner. 


The data archiving feature in ADSS Web RA will be for the following:


  • Certificates
  • Administrator Logs
  • Deleted Users
  • User Activity Logs
  • User Notifications


Auto Data Archival 


In order to enable auto archival an operator needs to navigate to the configurations and tick the Enable Auto Archiving checkbox as displayed here: 



  • Once the auto archiving is enabled, a background job will be executed which will archive the data based on the configurations.
  • If dual control is enabled in the General Settings, then these configurations will require approval from both operators and the background job will be executed according to the configurations. 


Basic Information

Field

Description

Modules 

Archive modules describe data that an operator wants to archive when it’s not actively used.

File Path 

It is used to store archived data once data is archived by application. File path must be accessible via application with read/ write permission.

The "Verify" button will verify once the application has read/ write access to file path provided.

Delete Records from Database once Archived 

Describes that application will delete records from database permanently and cannot be restored into database.

Archive Record Older Than

This configuration will be used to archive data older than number of days saved in this field.

Select Interval

This field describes number of days after which data archiving background job will repeat itself.

Select Time

The time at which background job will be executed to perform archiving.

Notification Email Addresses 

Contains email addresses of the operators who will receive notification once archiving is complete.


Manual Archiving 


A new background job will be added to the Background Jobs section. This job can be operated manually as well. 



To begin the job, click on button and then click Start as shown below:



After clicking Start, a pop-up will appear which will ask the operator for configurations. The background job will then begin as per the selected configurations. 



Basic Information

Field

Description

Archive Modules 

Allows operator to select modules for auto archiving, e.g certificates

Archived File Path

File path to store archive data

Archive Record Older than 

It refers to archived record that are older than number of days

Notification Email Address

Email addresses of operators to receive notification once archiving is complete


Once the background job is complete, an email notification will be sent to the operators as shown below:


 


Import the Archived Data


To import archived data a background job "Import Archived Data" will be added. 


 


The operator will run this job manually by clicking on the Start button, a dialog will appear asking for the exact file to read. 



Once the job is complete, an email notification will be sent to the operator who started the job.


 


View Archived Data

 

To view archived data, the operator needs to click the 'Archive' toggle button present next to 'Language' selection dropdown at the top header of the screen. The operator can use this toggle button to switch between 'Archive' mode and 'Live' mode. 


After switching to 'Archive' Mode, the system will display the archived data that can be checked in read-only mode. 


In archive mode, the left pane of the application will contain the following sections:


    • Users
      • Deleted Users
      • Activity Logs
      • Notifications
    • Certificates
      • Deleted Certificates
      • Certificates
    • Logs


The left-tree menu options in the Archive mode are displayed based on the operator's role and operator's type.