SigningHub lets you configure certain recipient related permissions in a workflow. In this regard, you can separately set permissions for document printing access, downloading access, adding text fields, adding document attachments and merging provision, changing recipient/ placeholder privileges, and/ or configure legal notice for each recipient.

System might show some pre-selected permissions as laid out in your default enterprise settings, see details. You may change the default behavior as required before sharing. See the following table for details:


Recipient Permissions

Fields

Description

Allow Print

Use this option to enable this recipient/ placeholder to print the shared document(s).

Allow Download

Use this option to enable this recipient/ placeholder to download the shared document(s).

Allow Adding Text

Use this option to enable this recipient/ placeholder to add text fields in the shared document(s) during the workflow. The added text will become permanent part of the PDF document.

Allow Attachments and Merging

Use this option to enable this recipient/ placeholder to fully manage (download, add, and remove) document attachments, and also merge other PDF documents with the shared document(s) during the workflow.
If you keep this check box un-ticked, the recipient/ placeholder can only view and download the document attachments, but will not be able to add their own or remove the existing ones.

On selecting the checkbox, the further option display as shown in the image below:

 

Required Attachments -to mandate specific attachments to be provided by signers for documents in a workflow.

Tick the "Required Attachments" check box, this will let you specify the personal note (up to 500 characters) that will be used to intimate the configured recipients upon their turn for signing/reviewing/editing/hosting in-person signatures with "Pending" status.
  1. As soon as you type a character in "Note" field, a tooltip near the field is displayed and shows the characters you have written and the total characters allowed.
  2. Upon sharing the document package, the specified note will be displayed to each recipient, on their turns, when they will try signing/reviewing/editing/hosting in-person signatures without attachment as shown in figure below:



  1. Click on Attach button it will take to the "Attachments" dialogue

Allow Changing of Recipients

Use this option to enable this recipient/ placeholder to replace themself (i.e. Delegate other user) or change other configured recipients/ placeholders during the workflow. A recipient must have this permission in order to update the placeholders with the actual recipients.

Note: For a document owner who is a part of any enterprise, and looking to permit their recipient to replace themself (i.e. Delegate other user) or change other configured recipients/ placeholders with even a guest user, must have the "Restrict Delegated Signing to only registered users" option un-selected in their assigned role. 
 

Legal Notice

Use this option to set a legal notice for this recipient/ placeholder to agree before signing the shared document(s). Your personal (and enterprise in case of an enterprise user) legal notices will be listed for selection. Use  to preview the selected legal notice.


Set recipient permissions


After you have:



  1. Click  against the recipient/ placeholder, for whom you want to set permissions.

  2. A dialog will appear, select the check boxes as required. See the "Recipient Permissions" table for details.




  3. Click the "Save" button.
  1. A document owner can edit recipient permissions even after the document has been shared with the recipients. However, if a read-only template has been used, the document owner won't be able to edit recipient permissions after sharing the document.
  2. The option to configure "Recipient Permissions", Document Access Security", Auto Reminders", and Email Reminders" is not available for an electronic seal which has been added to the workflow.​


See Also